CASE 01
Invoice Pipeline
From a scanned document to project-level cost allocation.
Problem
Under Cypriot accounting rules the proof of payment is the invoice, not the proforma, and the supplier only issues it after payment. Accounting uploaded the document twice, and line items for the estimating department were sorted by hand. It took three people 15–20 hours a week.
What I owned
All of it: spotted the problem, interviewed the department, talked it through with leadership and got a yes, designed and built the system with AI-assisted development, got it running and keep developing it. Nobody assigned this and no budget was allocated.
System
- SCAN
- SPLIT
- AI
- MATCH
- PROJECT
- LEDGER
Uncertain scan → human check
SCAN → SPLIT → AI → MATCH → PROJECT → LEDGERResult
This work used to take three people 15–20 hours a week. Now it is one person, under three hours a week, at 500+ invoices a month. The duplicated accounting work is gone and the documents satisfy audit requirements. Running cost: up to $30 a month.