CASE 02
Microsoft 365
The company environment before and after the move.
Problem
The company ran on Google Workspace. Staff linked shared registers to files on their own personal drives — someone left, the account was deleted, the document went with it. Nobody controlled access rights, staff sat on two different company domains, and the website was on a third.
What I owned
The whole project: audit, budget, pilot, transition plan and the move to one standard. I raised the risk of losing files with leadership and insisted on a parallel period instead of switching Google off in one day. The mail transfer itself was done by the system administrator — I agreed the cost of his work and ran the project. What the budget was made of: €2,300 for the pilot company (€1,300 up front and €1,000 on completion), €3,500 for the main one (€2,500 and €1,000), €200 for a portable drive as data insurance, €120 a month for three months for an AI tool to relink the registers, and €600 a month to run both mail systems during the parallel period. The mail and domain costs the company would have carried anyway were left out of the budget.
System
Result
About two months across both companies. Staff came in on Monday and carried on — downtime was effectively zero. Company data no longer depends on personal accounts, access is documented, and staff and the website are now on one domain. After the move: written instructions and support for staff. The approved budget was €10,000; actual spend was about €8,200 — in the second month the double payment was cut by switching off accounts that no longer needed Google.